Whether you’re aware of it or not, there is a quiet battle currently raging in the business world. This battle is over which kind of faxing your company uses, pitting Internet fax against the traditional fax machine. Who wins this quiet conflict will have serious implications and ramifications for how business is done around the world.
Actually, this conflict is basically pitting a traditional business practice against modernization of the workplace. Internet fax is simply using your computer, your email system and the Internet to send and receive all your faxes. Online fax brings your faxing into our modern computer/web obsessed world; whereas using the traditional fax machine in the office is strictly “old school” and how faxing was done in the past.
Stop, not so fast, that old fax machine is not completely dead yet to send fax from computer. Far from it, but the writing is on the wall because this new modern way of faxing will continue to grow in importance and acceptance in the workplace. However, just like the advent of Television didn’t totally kill radio, it did make the latter much less important. The same thing will probably happen with online fax and the fax machine.
There are countless reasons why Internet Fax is growing in acceptance with workers and individuals alike. First and foremost, online faxing is completely mobile which makes any portable device such as a cell phone, PDA, or laptop a virtual fax machine; one that’s available anywhere, anytime – as long as you have Internet access.
In addition, online faxing is much cheaper than the traditional fax machine, especially when you consider there are no start-up costs since you don’t need to purchase a fax machine or put in an extra fax phone line. Then you also don’t have the ongoing costs of papers, inks, toners or even fax machine maintenance costs for that matter.
Plus, no more missed faxes because of paper jams or busy signals. No more messy inks or late night trips back to the office to retrieve that all important fax. And when you consider you can also send a fax to multiple recipients at the same time or simultaneously; it’s no wonder why Internet fax has become so popular.
In order to use online or email fax, you first have to sign-up to an Internet fax service provider where you will be given a local or toll-free fax number. Your faxes are sent as email attachments, usually as a Tiff or Pdf but there are countless other file formats you can use, but check with your fax providers to see which ones are OK for you to use. You are also given access to your own online account or interface where you can check and send your faxes.
One of the main reasons why Internet fax may just win the fax battle has to do with the nature of competition in the business world. Having a fax service that’s available 24/7 means your company is open for business around the clock. In our competitive “dog-eat-dog” business environment a company needs every advantage that it can get, especially if faxing plays an important role in making sales or communicating with clients. Internet fax marries all your faxing to computers and the world wide web.